GRANT AND FINANCE OFFICER POSITION DESCRIPTION:
JOB DESCRIPTION
Purpose of the position:
Provide technical leadership on project budget planning, processes, execution and review in collaboration with Project manager and ensure that activities are implemented within approved budgets.
Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.
Provide technical leadership on project budget planning, processes, execution and review in collaboration with Project manager and ensure that activities are implemented within approved budgets.
Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.
Roles and Responsibilities:
Ensures sound internal control system is in place and being observed throughout and no element of Fraud perpetration.
Review employee travel advance requests, ensure the status for all request checked and the balances are reconciled and cleared; and develop a tracking mechanism to ensure that no new advances are issued before clearance of previous balances.
Ensure that there is adequate cash management within the project and Bank reconciliations are always clean.
Ensure that project payments are made on time and that they are supported with adequate backup as per FFM.
Ensure that project fixed assets are well managed as well as inventories.
Coordinate preparation, review and timely submission of Projects financial reports.
Ensure all procurement issues for the project receive appropriate attention, done as per policy & standards set and on timely manner.
Ensure Project’s Balance sheet items are well managed as per FFM.
Review all Audit reports to establish key observations / recommendations by auditor and share the same for adequate implementation at the project.
Follow up project implementation status to ensure timely responses as per agreed standards and Non-recurring Audit issues.
Review employee expenditure reports (EERs) and prepare journal for posting and ensure expenses are properly charged in accordance with WVT EER policy; all JVs are properly coded, stamped and filled for proper documentation.
Ensure clearance of Balance sheet items (A/c 150,151&155) is done timely and properly in accordance with WVT finance manual, governing accounting standards and generally accepted accounting principles (GAAP).
Review of staff exit forms in a timely manner and ensure necessary reconciliation required for clearing of balances are accurately done.
Prepare Quarterly Employee Statements - on staff loans \ material balances and follow up on overdue staff balances, prepare schedule to be used in payroll deductions by P&C and Respond on a timely basis to all questions or concerns from staff regarding their account balances .
Ensures sound internal control system is in place and being observed throughout and no element of Fraud perpetration.
Review employee travel advance requests, ensure the status for all request checked and the balances are reconciled and cleared; and develop a tracking mechanism to ensure that no new advances are issued before clearance of previous balances.
Ensure that there is adequate cash management within the project and Bank reconciliations are always clean.
Ensure that project payments are made on time and that they are supported with adequate backup as per FFM.
Ensure that project fixed assets are well managed as well as inventories.
Coordinate preparation, review and timely submission of Projects financial reports.
Ensure all procurement issues for the project receive appropriate attention, done as per policy & standards set and on timely manner.
Ensure Project’s Balance sheet items are well managed as per FFM.
Review all Audit reports to establish key observations / recommendations by auditor and share the same for adequate implementation at the project.
Follow up project implementation status to ensure timely responses as per agreed standards and Non-recurring Audit issues.
Review employee expenditure reports (EERs) and prepare journal for posting and ensure expenses are properly charged in accordance with WVT EER policy; all JVs are properly coded, stamped and filled for proper documentation.
Ensure clearance of Balance sheet items (A/c 150,151&155) is done timely and properly in accordance with WVT finance manual, governing accounting standards and generally accepted accounting principles (GAAP).
Review of staff exit forms in a timely manner and ensure necessary reconciliation required for clearing of balances are accurately done.
Prepare Quarterly Employee Statements - on staff loans \ material balances and follow up on overdue staff balances, prepare schedule to be used in payroll deductions by P&C and Respond on a timely basis to all questions or concerns from staff regarding their account balances .
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Minimum Qualification required: Bachelor Degree in Accountancy or related fields.
Experience: 2 – 4 years
Preferred: MBA, ACCA, CPA
Experience: 2 – 4 years
Preferred: MBA, ACCA, CPA
Technical Skills & Abilities:
Excellent computer skills in Excel, Word & Sun-systems software.
Demonstrated ability in supervision
Good planning and organizational skills
Tact and diplomacy in dealing with staff-related to work environment needs
Ability to maintain effective working relationships with all levels of staff
Other Competencies/Attributes:
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required.
Working Environment / Conditions:
Work environment: Office-based
Travel: 5% Domestic/international travel is required.
On call: 10%
Excellent computer skills in Excel, Word & Sun-systems software.
Demonstrated ability in supervision
Good planning and organizational skills
Tact and diplomacy in dealing with staff-related to work environment needs
Ability to maintain effective working relationships with all levels of staff
Other Competencies/Attributes:
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required.
Working Environment / Conditions:
Work environment: Office-based
Travel: 5% Domestic/international travel is required.
On call: 10%
APPLICATION INSTRUCTIONS:
Online Application, Click HERE to Apply
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DESIGN,MONITORING AND EVALUATION OFFICER POSITION DESCRIPTION:
JOB DESCRIPTION
Purpose of the position:
Provide technical guidance and support to Mwanzo projects to comply with WV DM&E Management policy (LEAP/IPM) guidelines & standards, CWB initiatives and donor requirements.
Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.
Provide technical guidance and support to Mwanzo projects to comply with WV DM&E Management policy (LEAP/IPM) guidelines & standards, CWB initiatives and donor requirements.
Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.
Roles and Responsibilities:
Design, adopt or update monitoring tools as per programme/project M&E plan and ensure use of appropriate tools in collection, compilation, analysis and utilization.
Facilitate and strengthen quality control mechanism for M&E processes and review of Mwanzo project documents (reports, PDD, Assessment, Evaluation, Baseline survey reports etc).
Prepare and submit periodic consolidated reports of ongoing M&E activities, progress against outcomes and outputs of Mwanzo project.
Support the Program Manager and technical team in the implementation of the project’s plans through training and other on-site support.
Facilitate project Baseline Survey, Assessment, evaluation and (re) design functions.
Establish status of implementation of operations audit/reviews recommendations for management action.
Identify and formulate lessons learned and document best practices from evaluations and studies to be integrated into project reports.
Facilitate programme reflection/learning, research, documentation of best practices and ensure most significant success stories are included in the reports and shared among the partners
Implement any other other assigned duties.
Other Competencies/Attributes:
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Minimum Qualification required: BA/BSc Degree in Agric. Economics., Sociology & related field
Experience: 3 years in programming.
Technical skills and abilities:
o Skills in Programming.
o Computer skills and statistical package.
o Ability to work in teams.
o Skills in Research methodology.
o Analytical skills.
Working Environment / Conditions:
Work environment: Office-based with frequent travel to the field.
Travel: 03% Domestic/international travel is required.
On call: 02%.
APPLICATION INSTRUCTIONS:
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